Headcount data collection dates
Expected future dates
These are the dates to submit headcount data to us on the Provider Portal. As they are 'expected future dates' they could change. Please also note the following:
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there are three headcounts per term
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'actual' headcount is compulsory and we will not pay you if this isn't completed
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payments are due six weeks after the headcount deadline as stated in your contract
| Headcount and Actual headcount | Headcount Day for the term | Data collected - submit as soon as possible | Payment |
|---|---|---|---|
| Autumn 2021 - Forecast | 16 September | 5 to 9 July | During the first two weeks of term |
| Autumn 2021 - Actual | 16 September | 13 to 22 September | On or before 3 November |
| Autumn 2021 - Amendment | 16 September | 8 to 19 November | After the end of term |
| Spring 2021 to 2022 - Forecast | 20 January | 6 to 10 December | During the first two weeks of term |
| Spring 2021 to 2022 - Actual and Early Years Census | 20 January | 17 to 26 January | On or before 9 March |
| Spring 2021 to 2022 - Amendment | 20 January | 7 to 11 March | After the end of term |
| Summer 2022 - Forecast | 5 May | 21 to 25 March | During the first two weeks of term |
| Summer 2022 - Actual | 5 May | 3 to 11 May | On or before 22 June |
| Summer 2022 - Amendment | 5 May | 13 to 24 June | After the end of term |
| Autumn 2022 - Forecast | 22 September | 4 to 8 July | 16 September |
| Autumn 2022 - Actual | 22 September | 19 to 28 September | 9 November |
| Autumn 2022 - Amendment | 22 September | 7 to 18 November | By 31 December |
| Spring 2022 - Forecast | 26 January 2023 | 5 to 9 December | 26 January 2023 |
| Spring 2022 - Actual | 26 January 2023 | 23 January to 1 Feb 2023 | 15 March 2023 |
| Spring 2022 - Amendment | 26 January 2023 | 27 Feb to 10 March 2023 | By 31 March 2023 |