Headcount data collection dates
Expected future dates
These are the dates to submit headcount data to us on the Provider Portal. As they are 'expected future dates' they could change. Please also note the following:
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there are three headcounts per term
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'actual' headcount is compulsory and we will not pay you if this isn't completed
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payments are due six weeks after the headcount deadline as stated in your contract
| Headcount and Actual headcount | Headcount Day for the term | Data collected - submit as soon as possible | Payment |
|---|---|---|---|
| Spring 2023/24 - Forecast | 18 January 2024 | 4 to 8 December 2023 | First 2 weeks of term |
| Spring 2023/24 - Actual | 18 January 2024 | 15 to 24 January 2024 | 6 March 2024 |
| Spring 2023/24 - Amendment | 18 January 2024 | 4 to 8 March 2024 | 31 March 2024 |
| Summer 2024/25 - Forecast | 25 April 2024 | 18 - 22 March 2024 | First 2 weeks of term |
| Summer 2024/25 - Actual | 25 April 2024 | 22 April - 1 May 2024 | 12 June 2024 |
| Summer 2024/25 - Amendment | 25 April 2024 | 17 - 28 June 2024 | 3 August 2024 |
| Autumn 2024 - Forecast | 12 September 2024 | 8 - 12 July 2024 | First 2 weeks of term |
| Autumn 2024 - Actual | 12 September 2024 | 9 - 18 September 2024 | 30 October 2024 |
| Autumn 2024 - Amendment | 12 September 2024 | 18 - 29 November 2024 | 31 December 2024 |
| Spring 2025 - Forecast | 23 January 2025 | 9 - 13 December 2024 | First 2 weeks of term |
| Spring 2025 - Actual | 23 January 2025 | 20 - 29 January 2025 | 12 March 2025 |
| Spring 2025 - Amendment | 23 January 2025 | 3 - 12 March 2025 | 31 March 2025 |